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ADMINISTRATOR'S HANDBOOK

F. University Committees & Councils

 

1.      Administrative Committees

 

           The President, in consultation with the Cabinet, may establish ad hoc committees to review administrative governing documents as necessary. Administrators with grievances under these documents should refer to Selected Institutional Policies, Section 18, (Harassment Policy) and/or Administrators Handbook, Section E(3), Methods of Problem Resolution.

 

a. Buildings and Grounds Committee

 

            The Buildings and Grounds Committee is an advisory committee which reports regularly to the Vice President for Business and Finance. The Committee is designed to address routine operational needs of the physical plant and University grounds. The Buildings and Grounds Committee makes its annual recommendations directly to the President. Recommendations include, but are not limited to, annual repairs and buildings maintenance. In addition, the Committee presents long-and short-term priorities for the physical plant.

            Membership on the Committee consists of the Vice President for Student Life, who serves as Chair, the Guardian of the friary, the Director of Housing, the Director of Maintenance, a representative from Admissions, a representative from University Advancement, a representative from University Ministries, two Faculty members, appointed by the Faculty Senate, and two students, one student appointed by the Student Government and one student selected at large.

            The Buildings and Grounds Committee meets monthly, or as frequently as is deemed necessary within the annual planning cycle.

 

                        b. Capital Committee

 

            The University's Capital Committee assists the University in planning its capital needs for the future and in recommending a priority ordering of these needs. The Capital Committee works closely with the University's Buildings & Grounds Committee in distinguishing long-term capital needs from short-term needs. In preparing its recommendations, the Capital Committee plays an important role not only in the University's long-range planning, but in the determination of priorities the University will meet through its capital fund-raising efforts.

            Membership on the Committee consists of the following: a Chair, to be appointed by the President; three faculty members, to be apppointed by the Faculty Senate; three administrators, to be appointed by the Administrators Affairs Committee; three staff members, to be appointed by the Staff Affairs Committee; and three students, to be appointed by the Student Government. It is expected that at least one member of the Committee will be a friar and that at least three members of the committee will be women. Appointments to the Committee are made each year, but there is no limit as to how many years (consecutively or in total) that any member of the Committee may serve.

            The Capital Committee reports to and makes its recommendations directly to the President.

 

            c. Council Against Sexual Harassment & Grievance Procedure

 

    This policy and related grievance procedures are defined in

Section V. Selected University Policies & Procedures.

 

            d. Environmental and Workplace Safety Committee

 

            The Environmental and Workplace Safety Committee reviews, evaluates, and recommends to the President through the Vice President for Business and Finance issues related to the general safety and welfare within the workplace of the St. Bonaventure Community

            Membership on the Committee consists of the Environmental Compliance Officer, who serves as Chair, as well as several representatives of the various departments throughout the University.

            The Committee is responsible for the implementation of University policies and programs involving occupational safety and health, chemical hygiene, hazardous materials, and environmental compliance as it relates to the University.

 

               e. Staff Affairs Committee

 

            The Staff Affairs Committee is responsible for reviewing University policies and procedures which affect the lives and working conditions of the University's staff, and for making appropriate recommendations to the President.

            The Staff Affairs Committee meets regularly to deal with issues of mutual interest and concern to the staff and to the University as such issues arise. The Committee will likewise represent the staff on issues of importance and concern to the staff or as there is need for response from the staff in planning for the overall well-being and future of the University. Committee members are advised of general campus information and policies by the Director of Human Resources or invited members of the Community.

            Membership on the Committee consists of representatives from various departments, with the Director of Human Resources serving on the Committee ex officio. A listing of current members of the Committee can be obtained from the Office of Human Resources. The Staff Affairs Committee defines its own rules of operation as a standing committee and annually elects its own chair. Recommendations for changes in representation on the Committee, or any other substantive changes in Committee policy and procedure, will be forwarded to the President for final approval.

            The University encourages suggestions, recommendations, or requests from employees for improvements which affect the work place. Suggestions, recommendations, or requests can be communicated to supervisors, to members of the Staff Affairs Committee, or directly to the Office of Human Resources.

 

            f. University Central Calendar Committee

 

            The University Central Calendar Committee monitors the appropriate use of University facilities while maintaining proper control and organization of University facilities. The Committee meets prior to the start of each semester, or as required, to review the University Calendar.

            The University Central Calendar Committee consists of the following members: the Vice President for Student Life and the Vice President For Public Relations, who serve as Co-Chairs, the Director of the Regina A. Quick Center for the Arts, the Assistant Athletic Director for Internal Operations, the Manager of the Reilly Center Ticket Office, the Registrar, the Coordinator of Special Events/Conferences, the Coordinator of Judicial Affairs, the Student Government Public Relations Delegate, and a Student Representing University Ministries.

            The Central Calendar for the University is located in the Office of Special Events, in the Reilly Center . The Coordinator of Conferences/Special Events acts as a liaison with the various and appropriate University offices to coordinate requests for the use of campus facilities and meeting rooms.

 

 

     2. Spiritual Ministries

 

            a. Franciscan Refounding Committee

 

            The Franciscan Refounding Committee serves the University and the Franciscans of Holy Name Province by initiating and maintaining dialogue concerning the Franciscan values and direction of the University's mission. The committee seeks to suggest to the governing bodies of the University and to the local Franciscan community ways to advance reflection upon and implementation of the Franciscan tradition and legacy of the University within all campus constituencies. It participates actively in the process of Franciscan planning at the University and the local Franciscan community in order to nurture a spirit of cooperation and accountability to the ministerial priorities of the Province and the University mission.

            Membership on the committee consists of representatives from each major University constituency: Friars, administration, faculty, students, and staff. Ex Officio  members  consist of the Friary Guardian, Vicar, and one additional friar, the President of the University, the Vice President for the Franciscan Charism, and the Vice President for Academic Affairs. Friars and Refounding Committee members recommend additional members who demonstrate a care for the Franciscan and Catholic elements of the University and its mission.

            The Refounding Committee reports to the Refounding Directorate of Holy Name Province and solicits regular response regarding its goals and objectives through the above named constituencies.

 

            b. University Ministries Council

 

            The University Ministries Council serves the University Ministries Team and the wider University community by working with the Ministries Team to generate new ideas for programming and activities. The council also assists the Ministries Team in the coordination and implementation of the programs and activities which help fulfill the mission of the University Ministries. The Ministries Team and the Ministries Council determine together which ideas will be developed and implemented into programs or activities to be offered to the University community, and when appropriate, to the local community as well.

            Membership on the University Ministries Council includes students, faculty, and staff as well as University Ministries Team members. The individuals serving on the council have either been invited personally by Ministries Team members, or have simply come forward as a result of the open invitation extended by the Ministries Team to the entire University community. The University Ministries Council reports to the Director of University Ministries. Anyone interested in assisting the Ministries Team by serving on the University Ministries Council should contact the Director of University Ministries.

 

    

3. Student Life Committees

 

            a. Crisis Intervention Committee

 

            The Crisis Intervention Committee is a working Committee of University Staff and Administrators whose purpose is to take a proactive approach, or response, to University matters of personal student crisis. Prevention is most desirable; an appropriate response to a crisis is paramount.  

             Membership on the committee consists of the Director of Residence Life, who serves as Chair, The Vice President For Public Affairs, The Director of Health Services, The Director of Counseling Services, The Director of Security, and a member of the University Ministries Team. Additional members of University Staff or Administration may be added as deemed appropriate by the Committee.

            The Crisis Intervention Committee meets every Monday morning throughout the Academic year, or as often as deemed necessary by the Vice President for Student Life. The Committee is appointed by the Vice President for Student Life.

                 

            b. Safety and Security Committee

 

            The Safety and Security Committee reviews, evaluates, and recommends to the President through the Vice President for Student Life issues related to the general safety and welfare of the St. Bonaventure University Community.

            Membership on the Committee consists of The Director of Security, who serves as Chair, one Coordinator of Residence Life, a representative of the Student Government, one Resident Assistant, a member of the University Ministries Team, and one Faculty member (appointed by the Faculty Senate).

            The Safety and Security Committee meets every two weeks throughout the Academic year, or as often as deemed necessary by the Vice President for Student Life. The Committee is appointed by the Vice President for Student Life.

 

      4. Advisory Committees

 

                  a. Advisory Council on Journalism and Mass Comunication

                    

         The main purposes of the Advisory Council  on Journalism and Mass Communication are:

         1. to assist the University in determining needs, setting standards, and proposing means to attain its goals in regards to Journalism/Mass Communication education;

         2. and to provide appropriate liaison between the professional field and the University, thus to promote  a clear understanding of the problems of both those in the professional field and those charged with the direction of Journalism/Mass Communication education.

         The Council makes its recommendations to the President through the Dean of the Dr. Russell J. Jandoli School of Journalism and Mass Communication.

         Upon recommendation of the Dean, members are appointed by the President  for a term of five years and may be reappointed. No more than 40 persons will compose the membership. Honorary membership will be extended to former members and others upon approval of the membership and the President. The term "emeritus" will be reserved for those whose contributions to the Council have been distinguished and who have the approval of all members. The Chair shall be elected by a majority of those present at the annual meeting with a three year term of Office. The Chair may be re-elected. The Vice Chair will be appointed by the Chair.

 

         b. Athletic Alumni Advisory Council

 

         The Department of Athletics at St. Bonaventure University realizes the importance of sound and ongoing relationships with the alumni of the University. Similarly, the alumni need a viable and meaningful avenue to contributing to the intercollegiate programs at the University. The opportunity for involvement with a highly visible department of the University and incorporation of the special talents and abilities of the alumni are thereby encouraged through the Alumni Advisory Council (AAC).

         The AAC is appointed by and is advisory to the Vice President and Director of Athletics. The recommendations of the AAC are subject to final approval by the Vice President and Director of Athletics.

         The AAC consists of eight members, including an alumni representative from the 1950's, an alumni representative from the 1960's, an alumni representative from the 1970's, an alumni representative from the 1980's, an alumni representative from the 1990's, two at-large representatives, and the Vice President and Director of Athletics, ex officio  

         Appointments to the AAC alumni representative positions are for two-year terms. The alumni representatives from the 1950's, 1970's and 1990's rotate off the AAC during odd years. The alumni representatives from the 1960's, and the 1980's rotate off the AAC during even years. The at-large representatives serve on a continuing basis. The Vice President and Director of Athletics is present for all scheduled meetings and discussions.

         The two primary purposes of the AAC are to provide periodic reviews of Department of Athletics' programs and activities, and to assist with the external relations efforts of the Department of Athletics.

         Among activities that the AAC is charged with executing are the following: 1. review of annual giving programs and publications (by the AAC, yearly); 2. review of corporate sponsorship programs and publications (by the AAC, yearly); 3. coordination of special programs and events in the various representative communities (by the AAC,

ongoing); 4. review of Department of Athletics promotional materials (e.g., media guides, student-athlete handbook) and media relations efforts (by the AAC, yearly); 5. and special projects (e.g., Hall of Fame) or other needed assignments (by the AAC, ongoing).

         In addition to the important purposes the Council serves, the AAC assists the Vice President and Director of Athletics with any aspect of the intercollegiate program for which advice or assistance is requested. The AAC meets, via conference call, quarterly throughout the year.

 

        

              c. National Alumni Board

 

         The National Alumni Board (NAB) is the governing body of the National Alumni Association. The purpose of the NAB is to serve the University, to assist the University in various programs involving alumni, and to act as a liaison between the University and its alumni.

         Alumni who have attended the University for at least one year are members of the Alumni Association. The NAB has a membership of no fewer than 15 members and no greater than 35 members. Membership on the NAB is open to all alumni. Members of the NAB are nominated by the NAB's Nominating Committee and elected by the full Board.

         Members of the NAB may serve two-three year terms not including time served as an officer. The President, The Vice president for University Advancement, Director of Alumni Services, a student government representative, and the alumni chaplain of the NAB are ex officio  members. The Chair of the NAB serves ex officio  on the Board of Trustees.

 

         d. Parents Council

 

         The Parents Council assists the University in fulfilling its mission. In this, the Council plays an important role in advising and assisting the University in all areas, including, but not limited to, Catholic commitment, residence life, career planning and networking, fund raising, and the advancementof the University's image and reputation regionally and nationally.

         The Parents Council consists of no less than twenty (20) nor more than thirty (30) parents. Recommendations for membership on the Council may be made by anyone in the Bonaventure Community including the Council itself, other parents, students, faculty, administrators, friars, etc. and appointment to the Council is made by the President. Members may serve three two-year terms. The Council elects its own officers, determines its own agenda, and meets at least three times a year on campus. The Parents Council will endeavor to keep all parents informed of its activities, inviting parents to make recommendations on how St. Bonaventure University can better itself and its commitment to students, addressing issues of special interest to parents, and promoting the role of parents in the life of the University community. Toward this end, a Parents Newsletter will be used to communicate regularly with parents throughout the year.

         The Vice President for Student Life is the Executive Officer responsible for serving the Parents Council and for ensuring that all areas within the University are responsive to the Council and supportive of it. Recommendations by the Council are made directly to the President through the Vice President for Student Life.

 

         e. The President's Council

 

         The President's Council is intended to further the ideals, goals, and interests of St. Bonaventure University. In this the Council reports directly to the President, serving in an advisory capacity to the President. The specific purpose of the Council is to promote the University by enhancing its image, to foster and build the national reputation of the University, and to broaden the constituency of the University.

         Nominations for membership on the President's Council are submitted by the Membership and Nominating Committee and members are elected by the full Council to serve a three-year term. The total membership of the President's Council, consistent with the Council's By-Laws, shall not exceed 30 members. In addition, the President, the Vice President for University Advancement, and the Director of Public Relations serve as ex officio members. 

 

        

 

f. Science Advisory Council

 

         The purpose of the Science Advisory Council is to further the ideals, objectives, and interests of the sciences at St. Bonaventure University.

                     Membership on the Science Advisory Council consists of the President of the University, the Vice President for Academic Affairs, the Vice President for University Advancement, the Dean of Arts and Sciences (all ex officio), and members at-large, not to exceed twenty (20) members. Candidates for membership will be submitted by the membership and Nominating Committee for election by the full Science Advisory Council. The term of membership is three years.

         The Council makes its recommendations directly to the President through the Vice President for Academic Affairs.

 

         g. University Arts Council

 

         The University Arts Council assists the University in the promotion of the performing and visual arts and in the advancement of the Regina A. Quick Center for the Arts. The Council makes recommendations to the President through the Director of the Regina A. Quick Center for the Arts on policies governing the use of the Center. The Council also assists the University in identifying resources essential to the development of the performing and visual arts at the University. Members are appointed to the Committee by the President upon recommendation of the Director and the Council. The Director serves on the Council ex officio. Together with the Director, the Council defines its own rules of procedure.

 

5. Committees of the Board of Trustees

         (See By-Laws of the Board)